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Saskatchewan: OIPC issues guidance on management of personal emails for public bodies
The Office of the Saskatchewan Information and Privacy Commissioner ('OIPC') published, on 8 April 2020, guidance ('the Guidance') on best practices for the management of non-work related personal emails in work-issued email accounts by public bodies. In particular, the Guidance highlights that personal emails are considered records for the purposes of the Freedom of Information and Protection of Privacy Act and the Local Authority Freedom of Information and Protection of Privacy Act, however, the emails would also have to be in the possession or under the control of the public body for the Acts to apply. In addition, the Guidance suggests that public bodies develop and implement clear records management policies or procedures, a documented best practice for accessing personal emails, and gives recommendations on how the proper management of personal emails can assist a public body in meeting their access and privacy obligations.
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